Booth Sales

All booths and sponsorships require 100% to be paid within 30 days of the invoice date. There will be a 15-day grace period. If the contract is not paid in full by 45 days of the invoice date, monies heretofore paid shall be retained by TAA as liquidated damages, and the booth space and sponsorship shall revert to TAA. If TAA opts to extend the payment deadline for any reason, a 10 percent late charge may be assessed. Payments made by credit card will be assessed a non-refundable 3 percent processing fee. Discounted booth pricing for Members is available only to companies that have become Members prior to signing the Exhibitor & Sponsor Contract.

Cancellation of booth space or sponsorship items must be made in writing to the TAA office by the exhibitor. Cancellation prior to November 17, 2025, will cause forfeiture of a quarter of the payment (25%) tendered to reserve such space. The remainder (75%) of the payment will be refunded. Cancellation after November 18, 2025, will cause forfeiture of half of the payment (50%) tendered. Cancellation of booth space or sponsorships by the exhibitor on or after January 5, 2026, will cost the exhibitor full charge of booth space and sponsorship items. Payments made by credit card will not be refunded the 3 percent processing fee. Monies paid will not be eligible to be applied to future ONE Conference & Expo events.

The order for booth location assignments is confirmed upon receipt by TAA of a signed contract, payment in full, and the exhibitor’s written booth confirmation notification from TAA to company representative of actual booth purchase. Booth location assignments may begin later. Company representatives will be contacted to select their booth location assignment in the timestamped order that the contract was signed. Annual TAA Sustainer Sponsors that are in good standing with TAA will receive priority order for making booth location selections. Exhibitors must complete the full booth payment in order to be eligible for booth location assignments on the expo floor plan. Once an exhibitor booth location is assigned on the floor plan the exhibitor may not request to be moved to a different location.

Requests for booth size adjustments will be reviewed by TAA and may be granted based on availability but are not guaranteed. No requests for booth size reductions (downgrades) shall be accepted or approved after November 17, 2025.